Dear SIG members

 

A proposal to modify the APNIC SIG Guidelines relating to the election

of SIG Chairs and Co-Chairs has been submitted for consideration at

APNIC 42 im Colombo, Sri Lanka.

 

    https://www.apnic.net/sig-chair-elections/proposed-revision.txt

 

If agreed. these changes will affect all APNIC SIGs from APNIC 43 in Ho

Chi Minh City, Vietnam.

 

Discussion and call for consensus will take place in the Policy SIG.

 

    https://www.apnic.net/mailinglists

 

If successful in the Policy SIG, a consensus call will be made at the

APNIC Member Meeting. There will be no final Comment Period.

 

To ensure those not travelling to APNIC 42 are able to participate in

the discussion, you are invited to comment on the Policy SIG Mailing

List before the conference.

 

More background to this proposal is available at:

 

    https://www.apnic.net/community/participate/sigs/chair-elections

 

Regards

 

Adam

 

 

-------------------------------------------------------

 

Revising eligible voters of Chair election and Chair's term

 

-------------------------------------------------------

 

Proposer:       Masato Yamanishi

                myamanis@gmail.com

 

 

1. Problem statement

--------------------

 

1. Eligible voters in SIG Chair election

In current SIG guidelines, we have no rule or guideline about eligible

voters in SIG Chair election and we have two issues by the lack of such

rule.

 

Firstly, we need to have clear guideline whether remote participants

have voting rights for SIG Chair election since current practice is

different in each election.

 

Secondary, it can be used by fraud, like hijacking the position of Chair

agaist the Community by inviting many persons who never attend the

community discussion.

 

2. SIG Chair's term of service

While SIG guidelines says "Elections occur yearly. Chair elections and

Co-Chair elections occur in alternate years.", both elections were held

at same meeting in many cases, in particular when a current Co-Chair

stand for the position of Chair. With this current practice having both

elections at same meeting, we are not seeing any significant issues for

long time.

 

In addition, there is no alternative condition for the successor's term

if current Chair/Co-Chair resigned or was removed though such

alternative condition is necessary to maintain staggered term as

requested by SIG guideline. (a.k.a. the successor's term of service is

same as remaining term of resigned or removed Chair)

 

 

2. Objective of policy change

-----------------------------

 

The objective is preventing confusions related to remote participant as

well as mitigating possible frauds in SIG Chair election by setting

clear rule for eligible voters.

 

In addition, we can also expect aligning SIG guideline with current

practice as well as resolving unclearness of the successor's term when

current Chair/Co-Chair resigned or was removed by revising SIG Chair's

term of service.

 

 

3. Situation in other regions

-----------------------------

 

Please refer following page made by Adam Gosling

 

Comparison of RIR SIG/WG Chair Election Processes

https://www.apnic.net/sig-guidelines/chair-elections/other-rirs

 

 

4. Proposed policy solution

---------------------------

 

1. Eligible voters in SIG Chair election

I would like to propose limiting eligible voters of SIG Chair election

to registered participants of APNIC Conference where the election is

held.

 

In this context, registered participants include remote participants who

register to Confer, or its successor in future.

 

2. SIG Chair's term of service

I would like to propose aligning Chair' term with Co-Chair's term, which

means that Chair and all Co-Chair will serve for same two years.

To keep this alighment, I would like to propose limiting the successor's

term to remaining term of current Chair/Co-Chair if current

Chair/Co-Chair resigned or was removed.

 

 

 

5. Advantages / Disadvantages

-----------------------------

 

Advantages:

By setting clear rule for eligible voters,

 

  - we can avoid confusion whether remote participant cast vote for SIG

    Chair election or not

  - we can mitigate frauds in SIG Chair election

 

By revising SIG Chair's term of service

  - we can resolve a conflict between SIG guideline and current practice

  - we can resolve unclearness of the successor's term when current

    Chair/Co-Chair resigned or was removed

 

 

 

Disadvantages:

APNIC staff may need to spend some additional time to confirm whether

each voter is registered participants.

 

There is no disadvantage by revising SIG Chair's term of service.

 

 

6. Impact on resource holders

-----------------------------

 

No direct impact

 

 

7. References

-------------

 

Chair Election Procedure Review by Adam Gosling

https://www.apnic.net/community/participate/sigs/chair-elections

 

Comparison of RIR SIG/WG Chair Election Processes

https://www.apnic.net/sig-guidelines/chair-elections/other-rirs

 

APNIC SIG Guidelines

https://www.apnic.net/community/participate/sigs/sig-guidelines

 

 

 

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